Primary Purpose:
The role of the administrative assistant is responsible for performing administrative and secretarial duties for the executive director of finance.
Qualifications:
Education/Certification:
- High school diploma or equivalency
- Accounting Degree Preferred
Special Knowledge/Skills:
- Proficient in general computing, windows, Word, Excel, Web Mail, Informational Resources, Internet, Microsoft Outlook, Power Point, Computer Publishing, and AISD computer programs such as Dilbert, Dogbert, Lucy
- Knowledge of District organizations, operations, and administrative policies preferred
- Knowledge of the community preferred
- Good oral and written communication skills
- Sound organizational and interpersonal skills
- Accurate communication
- Meet deadlines
- Able to work unsupervised
- Discretion when dealing with confidential information
- Ability to work methodically, accurately and neatly
- Work as a team on major projects
- Ability to meet with employees and public
- Type at least 65 wpm
- Demonstrate skills in working with multi-ethnic populations
- Effective interpersonal skills to interact with all levels of employees, staff, and persons of diverse cultures
- Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form
- Operate data entry equipment, encompassing a variety of routine procedures
Experience: 2 – 5 years of accounting experience, preferably in an educational environment.
PERFORMANCE RESPONSIBILITIES:
- Support board and administrative policies and decisions.
- Maintain professional work environment through a positive attitude, punctuality,
- regular attendance, phone etiquette, and personal appearance.
Budget Responsibilies:
- Assist in budget preparation and analysis for all campuses/programs.
- Assist in preparing and distributing the annual budget manual.
- Monitor budget for overages and errors and communicates to campuses.
- Approve budget amendments.
- Prepare and distribute budget reports.
- Provide research and possible resolution to finance-related matters.
- Provide assistance for all district personnel regarding budget and account balances, etc.
- Prepare journal entries to adjust/correct general ledger accounts.
- Review all district purchases to verify proper account coding.
- Calculate, communicate, review and monitor carryover balances for campuses.
Bank Reconciliation:
- Prepare monthly bank reconciliation for the operating fund, food service fund, accounts payable and payroll accounts which includes reconciling the following:
- Cash deposits
- Outstanding check balances
- Bank debits/credits
- Travel advances/deposits
- Cash transfers
- Money owed to the Operating account from other funds
- Post and reconcile travel accounting entries.
- Post and reconcile gasoline inventory entries.
- Prepare end-of-month entries for closing.
Other:
- Maintain confidentiality.
- Perform other duties as assigned by the Executive Director of Finance/Designee:
- Regular Attendance
Supervisory Responsibilities: None
Mental Demands/Physical Demands:
TOOLS & EQUIPMENT: Computer, copier, printer, phone, fax machine, typewriter, calculator
MENTAL DEMANDS:
- Maintain emotional control
- Work with frequent interruptions
- Good written and oral communication skills
PHYSICAL DEMANDS: Excessive work demands
- Lift 15 to 45 pounds
- Carry 15 to 45 pounds
- Ability to walk, stand, stoop, kneel
- Sit for long periods of time
- Hear well
- Good visual acuity
- Speak clearly
- Repetitive hand motions
ENVIRONMENTAL FACTORS: Exposure to communicable diseases
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical – Paraprofessional 8
The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.